Administrative Assistant

ADMINISTRATIVE ASSISTANT Bring calm, clarity, and momentum to every day. We’re looking for a proactive Administrative Assistant who thrives on keeping people, priorities, and processes organised. If you enjoy anticipating needs, creating order, and delivering dependable support in a fast-moving environment, you’ll fit right in. Work Setup: Fully Remote Role Overview As our Administrative Assistant, you’ll be a trusted support partner to senior managers and executives, helping day-to-day operations run smoothly. You’ll manage schedules, communications, meetings, records, and internal processes while handling sensitive information with sound judgement, accuracy, and discretion. Key Responsibilities Own the Schedule: Manage executive calendars and coordinate agendas for one-to-one, direct-report, and other business meetings. Keep Communication Moving: Monitor email inboxes and prepare clear, polished, error-free emails, letters, and business correspondence. Strengthen the Systems: Create, maintain, and improve internal administration processes, records, and systems. Support Business Development: Research prospective customers, source sales meetings, and coordinate appointments. Protect Confidentiality: Handle sensitive information with a high degree of discretion, professionalism, and sound judgement. Keep Operations on Track: Take ownership of the day-to-day administrative needs of the executive management function. Bring People Together: Organise company functions, events, and ad hoc celebrations throughout the year. Coordinate the Details: Arrange travel and accommodation and prepare accurate meeting minutes and action items. Champion the Client Experience: Communicate courteously, identify emerging issues and opportunities, and deliver accurate, efficient support using established tools and best practices. Stay Connected: Participate actively in knowledge-transfer sessions and meetings, follow through on commitments, and build positive relationships with clients and stakeholders. Skills & Experience 3+ years of experience in executive or administrative support, ideally including stakeholder management and support for C-level executives. A bachelor’s degree in Business Administration, Management, or a related discipline is an advantage but not required. Strong written and verbal English communication, with the ability to produce accurate, professional correspondence. Excellent organisation, time management, follow-up, and presentation skills, with the ability to manage competing priorities and tight deadlines. Strong analytical and digital skills, particularly in Outlook, Excel, and Teams; experience with Slack, Notion, Google Workspace, and WhatsApp is advantageous. Project coordination or project management capability is a plus. Detail-oriented and dependable, with a consistent commitment to quality, confidentiality, and accountability. A quick learner who anticipates needs, thinks ahead, and remains composed in a fast-paced, high-profile environment. A collaborative, empathetic, and mindful approach that builds genuine relationships across teams and with clients. A hard-working, proactive mindset and genuine drive to make a positive difference. Experience supporting an Australian company or Australian stakeholders is an advantage. What’s in It for You Flexibility that Fits: Hybrid options across Makati and Pampanga, on day shifts aligned with our Australian clients. Workspaces that Work: Modern offices built for focus, collaboration, and real productivity. Coffee and Good Company: Barista coffee on demand and a café bar to unwind after work. Meals on Us: Complimentary meals once a week on your on-site day. Covered from Day One: Health coverage with free dependent coverage, so you're looked after from the start. Compensation You Can See: Transparent salary packages with direct client involvement. Room to Grow: Ongoing training and real opportunities to step into bigger roles. An Award-Winning H